Terms of Service.TermsofService.

1. Services

SistemaHub provides web-based software applications and related services, including but not limited to:

• TaoLink HRIS — a human resource information system for employee management, attendance, leave, payroll, and HR reporting.
• Landlord HQ — a property management application for landlords and property managers to track units, tenants, rent, and maintenance.
• GEPSCOUT — a procurement intelligence tool for monitoring Philippine government bid opportunities.
• QCore — a quality management system for organizations pursuing ISO 9001 certification.
• Custom web application development and business workflow automation services.

We reserve the right to modify, suspend, or discontinue any part of our services at any time with reasonable notice.

2. Accounts and Access

To access certain features of our products, you may be required to register for an account. You agree to:

• Provide accurate, current, and complete information during registration.
• Maintain the security and confidentiality of your login credentials.
• Notify us immediately at hello@sistemahub.com of any unauthorised use of your account.
• Accept responsibility for all activity that occurs under your account.

You must be at least 18 years of age, or the age of legal majority in your jurisdiction, to create an account or use our services.

3. Acceptable Use

You agree not to use our services to:

• Violate any applicable laws, regulations, or third-party rights.
• Upload or transmit malicious code, viruses, or harmful software.
• Attempt to gain unauthorised access to our systems, servers, or databases.
• Scrape, copy, or extract data from our services without express written permission.
• Resell, sublicense, or redistribute our software or services without prior written consent.
• Use our services to store or process unlawful, offensive, or fraudulent data.
• Interfere with or disrupt the integrity or performance of our services.

Violation of this section may result in immediate suspension or termination of your access without notice.

4. Subscriptions and Payment

Certain SistemaHub products are offered on a subscription basis. By subscribing you agree to:

• Pay all applicable fees as described at the time of purchase.
• Provide valid payment information and keep it up to date.
• Authorise us to charge your payment method on a recurring basis for the selected plan.

All fees are non-refundable unless otherwise stated or required by applicable law. We reserve the right to modify pricing with at least 30 days’ advance notice. Continued use of the service after the effective date constitutes acceptance of the new pricing.

5. Intellectual Property

All software, content, designs, trademarks, and materials associated with SistemaHub and its products are the exclusive property of SistemaHub or its licensors. Nothing in these Terms grants you any ownership rights in our services or content.

You retain full ownership of any data you upload or input into our services (“Your Data”). By using our services, you grant us a limited licence to host, store, and process Your Data solely for the purpose of providing the service to you.

6. Data and Privacy

Your use of our services is also governed by our Privacy Policy, which is incorporated into these Terms by reference. By using our services you consent to the collection and use of your information as described in the Privacy Policy.

7. Third-Party Integrations

Our products may integrate with or link to third-party services (e.g. payment processors, email providers). These integrations are subject to the third party’s own terms and privacy policies. SistemaHub is not responsible for the content, accuracy, or practices of any third-party services.

8. Disclaimers

Our services are provided “as is” and “as available” without warranties of any kind, either express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, or non-infringement. We do not warrant that our services will be uninterrupted, error-free, or free of harmful components.

9. Limitation of Liability

To the maximum extent permitted by applicable law, SistemaHub shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, business, or goodwill, arising out of or in connection with your use of our services, even if we have been advised of the possibility of such damages.

Our total liability to you for any claim arising from or related to these Terms or our services shall not exceed the amount you paid to us in the twelve (12) months preceding the claim.

10. Indemnification

You agree to indemnify, defend, and hold harmless SistemaHub and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, costs, and expenses (including reasonable legal fees) arising from: (a) your use of our services; (b) your violation of these Terms; or (c) your violation of any third-party rights.

11. Termination

Either party may terminate these Terms at any time. You may stop using our services and delete your account at any time. We may suspend or terminate your access immediately if we reasonably believe you have violated these Terms or if required by law.

Upon termination, your right to use our services ceases immediately. Sections regarding Intellectual Property, Disclaimers, Limitation of Liability, and Governing Law survive termination.

12. Governing Law

These Terms are governed by and construed in accordance with applicable laws. Any disputes arising under or in connection with these Terms shall be subject to the exclusive jurisdiction of the competent courts, and you consent to personal jurisdiction in such courts.

13. Changes to These Terms

We may update these Terms from time to time. We will notify you of material changes by posting the updated Terms on this page and updating the “Last updated” date. Your continued use of our services after changes become effective constitutes your acceptance of the new Terms.

14. Contact

If you have any questions about these Terms, please contact us at:

• Email: hello@sistemahub.com
• Website: sistemahub.com